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AML training record template for accountants

Keep a written record of the anti-money laundering training each person has had and the checks you made when they joined. This AML training record template is one Excel workbook with a training log and a staff screening sheet.

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What the record looks like

AML training record template
What the record showsSheet and column in the record
Who was trained
✓
Training: Name, RoleOne row per person per session
When
✓
Training: DateThe date of each session
What the training was
✓
Training: Training (title and provider), Topics coveredFor example the law, your procedures, spotting and reporting suspicions, and data protection
How you checked they understood it
✓
Training: How understanding was checked, ResultTest, quiz, discussion with the MLRO or case study, then Passed or Needs follow-up
When they are next due
✓
Training: Next training dueSet 12 months after the session, and red once the date has passed
Who was screened and when they joined
✓
Screening: Name, Role, Date joinedOne row per relevant member of staff
The checks you made
✓
Screening: Identity checked, References taken, Qualifications checkedYes, No or Not required for each
Criminal records and conflicts
✓
Screening: Criminal record check (if required), Conflicts of interest declaredRecorded where your firm needs them
Who did the checks
✓
Screening: Checked by, Date checked, NotesSo you can show when each person was screened and by whom

Who needs one

Every firm covered by the Money Laundering Regulations 2017 must train relevant staff and keep a written record of the training given. Firms must also screen relevant staff before and during their employment, where that suits the size and nature of the business.

  • A new member of staff starts work on client matters
  • Everyone has had their regular training, such as a yearly session
  • The law or your procedures change, for example after the June 2026 amendments
  • Someone changes role or takes on work with more money laundering risk
  • Your supervisor asks to see evidence of training and screening

How to use the AML training record template

  1. Add a row for each session. Record the person, date, course and the topics covered. A group session needs one row per person who attended.
  2. Record how understanding was checked. Choose test, quiz, discussion with the MLRO or case study, and note the result. Follow up anyone marked Needs follow-up.
  3. Watch the due dates. Next training due is set a year after each session and turns red when it passes.
  4. Screen new staff when they join. Fill in a Screening row with each check, who made it and when. Add another when someone's role changes.
  5. Keep it with your AML file. Show it alongside your policy and risk assessment when your supervisor asks.

Questions

Is AML training a legal requirement?

Yes. Regulation 24 of the Money Laundering Regulations 2017 requires firms to make relevant staff aware of the law on money laundering, terrorist financing and proliferation financing, including the data protection rules that apply, and to train them regularly to recognise and deal with suspicious transactions.

What should an AML training record include?

Who was trained, what the training covered, when it took place and the results of any assessment. The regulations require the record to be in writing.

How often is AML training required?

The regulations say regularly but set no fixed period. The accountancy sector's guidance says new staff should be trained promptly and that changes in the law, guidance or your risks can call for more training. The record sets the next session a year after each one.

Who needs AML training?

Relevant employees: anyone whose work is relevant to complying with the regulations, or who could help identify, prevent or detect money laundering, terrorist financing or proliferation financing. In an accountancy firm that usually means everyone who works on client matters.

What is AML staff screening?

An assessment of a relevant employee's skills, knowledge and expertise, and of their conduct and integrity, before they are appointed and during their employment. A recorded test result is one way to evidence knowledge.

Also in the AML compliance pack

Firm-wide risk assessmentAML policy and proceduresClient risk registerCustomer due diligence form: individualsCustomer due diligence form: companies and LLPsInternal suspicion reportMLRO logAppointment of MLRO and compliance officerAnnual review checklist and MLRO report

See the whole pack →

Who it's for

Small accountancy firms that need evidence of AML training and staff screening ready for their supervisor.

Last checked

Checked against the Money Laundering Regulations as amended on 30 June 2026 and the sector's July 2026 guidance.